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Tips for Writing Inclusive Job Descriptions

Inclusive hiring starts with how you describe the opportunity. A job description is often the first impression a candidate has of your organization. The language you use, the requirements you list, and the tone you set can either invite a wide range of applicants or unintentionally create barriers. 

Here are a few ways to make your job descriptions more inclusive and accessible to a broader talent pool. 

Use Clear, Welcoming Language  

Avoid jargon, acronyms, or overly technical terms unless they are essential to the role. Use plain language that clearly explains the responsibilities and expectations. Instead of saying “rockstar” or “ninja,” describe the actual skills and outcomes you are looking for. 

Use gender-neutral language throughout. Replace “he” or “she” with “they,” and avoid phrases that may suggest a preference for a particular age, background, or personality type. 

Focus on What Is Truly Required  

Listing too many requirements in a job posting can discourage qualified candidates from applying. When every item is presented as essential, some applicants may decide not to apply, even if they are a strong fit. This can include individuals who gained experience in non-traditional ways, or who bring transferable skills that are not reflected in formal credentials. 

For example, instead of listing “five years of direct experience in a specific role,” consider saying “experience in a similar role or transferable skills will be considered.” This opens the door to candidates who may have taken a different path but are still well-qualified. 

If accommodations are available, say so. A simple line such as “We are committed to providing accommodations throughout the hiring process” can go a long way in making candidates feel welcome. 

Highlight Your Commitment to Inclusion  

Let candidates know that your organization values diversity and is actively working to create an inclusive workplace. This can be a short statement about your values, your team culture, or your participation in programs that support inclusive hiring. 

If you work with organizations like Prospect, mention it. Sharing your partnerships and community involvement shows that your commitment to inclusion goes beyond the job posting. 

Invite a Wide Range of Applicants  

Encourage people to apply even if they do not meet every single requirement. A line such as “If you meet most of the qualifications and are excited about this role, we encourage you to apply” can help reduce self-selection out of the process. 

Inclusive job descriptions help you reach more candidates, reflect your values, and build stronger teams. If you would like support reviewing your job postings or learning more about inclusive hiring practices, contact Prospect’s Employer Services team at employerservices@prospectnow.ca

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